If you create PowerPoint® presentations that others deliver, you may need to create the slides in such a way that the presenter cannot change the slide content. One industry that this is particularly prominent in is the financial services industry. When the corporate marketing division creates slides depicting operation of investments, it is very prominent for legal reasons that no changes get made when the slides are presented. If changes are made that misrepresent the facts, the organization can be field to severe penalties and lawsuits.
One arrival to protecting content is to restrict the way to the file in PowerPoint 2003 if you have installed the data rights management module. In many cases this is a burden and there is an easier way to get roughly all of the same benefits. It uses the capability of PowerPoint to save a slide as a graphic. Here are the instructions for this technique.
Step 1 - create Your Slides
Create your slides in PowerPoint as you ordinarily would, with all the graphics and text you need. Proofread and divulge your slides to make sure they are finalized.
Step 2 - Save the slides as graphic Files
In PowerPoint, click File à Save As to display the Save As dialog box. Drop down the Save as type drop down box at the bottom of the dialog box and scroll down to the graphics formats.
Select the Png conveyable Network Graphics Format (Other formats such as Gif, Jpg and Tif offer no better capability and succeed in larger files). Enter a file name for the graphic files in the File Name entry box. When you click on the Save button, it will ask you if you want to save all of the slides in the presentation or just the current slide. select the proper selection for your situation. Your slides are now saved as images on your computer.
Step 3 - create a New Presentation of Images
Start a new presentation. Click Insert à photograph à From File. Find your saved image files from Step 2. select the image you want for this slide and click the Ok button. If needed, size the image so it fills the screen. Repeat this course for other slides. These slides are now images and cannot be changed by others. Save this presentation with a new name so you don't overwrite your traditional file.
You can use this process to make all of the slides unchangeable or you can use it just for selected slides. You may leave some of the text slides as quarterly slides and only protect the graphs or tables of data that should not be changed. If you use builds on your slides, where text or graphics are displayed as you strengthen straight through the slide, production the slide an image removes those builds, so think about what portions of the slide your need to protect. You can protect an basic graph, then add text boxes on top of the image to support the capability to build ideas on a slide.
Using this technique will allow you to give presenters the flexibility they need to customize each presentation, while protecting prominent data that needs to be in compliance with regulations. Make only the file with the images ready to presenters on a corporate network so that the traditional data and graphs remain protected.
Protecting Slide article